Wedding Timeline Examples & Tips for Your Kansas City Wedding at The English Barn
Planning your wedding day timeline can feel like a puzzle—with so many moving pieces to fit together, it’s easy to feel overwhelmed. But having the right timeline is crucial for ensuring your big day goes off without a hitch. Whether you’re dreaming of a sunset ceremony or a lively evening reception, The English Barn, one of Kansas City’s most enchanting wedding venues, is here to help you craft the perfect timeline tailored to your celebration. In this wedding planning blog we will share our tips on Wedding Venues in Kansas City: Wedding Timeline.
Below, we’ll guide you through wedding day timeline examples, essential dos and don’ts specific to The English Barn, and tips on how to maximize your venue tour experience to make your Kansas City wedding unforgettable.
Before we begin, we’d like to share a bit about The English Barn with you. As a locally owned wedding venue, we are dedicated to crafting memorable experiences for couples and their guests, hosting timeless celebrations in our warm and inviting wedding spaces. Interested in seeing what we offer? Visit our gallery for inspiration from some of our past events. Ready to move forward? Contact us to schedule a tour—we would be delighted to give you a personal walkthrough. Stay updated and inspired by connecting with us on Facebook, Instagram, and Pinterest. We look forward to meeting you!
Sample Wedding Day Timeline for The English Barn
To give you a feel for how your day might flow, here’s a sample timeline for a wedding at The English Barn. Keep in mind, your day is unique, and your timeline can be customized to suit your preferences and needs!
Afternoon Ceremony & Evening Reception
- 11:00 AM: Morning prep begins! The couple and their wedding party settle into The English Barn’s bridal and groom suites, enjoying hair and makeup appointments, breakfast, and light refreshments.
- 1:30 PM: First look session in The English Barn’s scenic outdoor spaces, followed by wedding party photos.
- 2:30 PM: Immediate family arrives at the venue for pre-ceremony photos.
- 3:30 PM: Guests begin arriving and are greeted with a refreshing welcome drink in our courtyard while soft background music sets the ambiance.
- 4:00 PM: Ceremony begins under the barn’s breathtaking wooden beams or in the lush outdoor garden area.
- 4:30 PM: A cocktail hour kick-off! Guests mingle in the covered patio area while the couple takes sunset portraits.
- 5:30 PM: Reception begins, complete with a plated dinner or buffet inside the climate-controlled barn.
- 7:00 PM: Speeches and toasts by family and friends.
- 7:30 PM: First dance, parent dances, and the dance floor opens for all guests.
- 9:00 PM: Cake cutting followed by late-night snacks (because being on the dance floor works up an appetite!).
- 10:30 PM: Last song and a fun sparkler send-off for the newlyweds.
This is just one example timeline; feel free to shift the pieces to match your vision! Start by determining your ceremony time and plan the rest of your day accordingly. Decide whether you would like to incorporate a first look into your timeline.
We recommend planning approximately 30 minutes each for wedding party, family, and couple portraits. Regardless of whether these are taken before or after the ceremony, photographers may require about an hour and a half for these shots. Before finalizing your schedule, consult with your planner and photographer. Their expertise will ensure your timeline aligns seamlessly with the vision you have for your day.
Wedding Day Timeline Dos and Don’ts at The English Barn
Dos:
- Do plan for extra time. Give yourself a cushion between key moments, like the first look and your ceremony, to avoid feeling rushed.
- Do communicate with your vendors. Share your timeline well in advance to ensure everyone, from your photographer to your caterer, is on the same page.
- Do utilize The English Barn’s on-site coordinator. Our team is here to help you create a smooth-flowing schedule, down to ensuring your guests are seated comfortably.
Don’ts:
- Don’t forget about sunset photos. The English Barn boasts stunning photo backdrops during golden hour. Consult with your photographer to pencil this in at the perfect time.
- Don’t overplan. While having a timeline is essential, allow space for spontaneous moments like chatting with guests or sneaking off to enjoy a quiet moment as a couple.
- Don’t underestimate setup time. This is often overlooked! Work with your planner or coordinator to finalize when decorations, tablescapes, and other details will be ready ahead of guest arrivals.
10 Things to Know About Wedding Venue Tours at The English Barn
Before even creating your wedding day timeline, choosing the right venue is a top priority. Visiting The English Barn for a venue tour ensures all your questions are answered and you feel confident in your choice. Here’s what to know before your tour.
- Book in advance. Tours at The English Barn can fill quickly, so secure your spot early to avoid missing out on your preferred dates.
- Come prepared. Bring a list of your questions! Whether it’s about catering policies, parking, or décor guidelines, no question is too small.
- Visualize the flow. Imagine your ceremony, cocktail hour, dinner, and dancing areas as you walk through the spaces. If you’re unsure how they connect, ask!
- Bring your partner or planner. Having a second (or third) pair of eyes ensures nothing is overlooked.
- Discover unique features. For example, The English Barn’s bridal suite, groom suite, and garden ceremony space are must-sees.
- Take notes (or pictures). These will help jog your memory later when comparing venues.
- Ask about weather planning. We know Kansas City’s weather can be unpredictable! Discuss both indoor and outdoor options.
- Explore past examples. Ask to see how other couples have utilized certain spaces to spark inspiration for your own day.
- Ask about timeline flexibility. Our team is happy to discuss customizations to suit your unique needs.
- Get a feel for the community. At The English Barn, we pride ourselves on creating a supportive environment for couples and their families. You’re not just reserving a venue; you’re joining a cherished community!
Plan Your Dream Wedding Timeline at The English Barn
Crafting the perfect wedding day timeline for your Kansas City wedding at The English Barn is an essential step in creating a stress-free and unforgettable celebration. From detailed planning to enjoying every heartfelt moment, The English Barn’s team is here to guide you through every step of the process.
Still looking for your perfect venue? Book a tour today and explore why The English Barn could be the perfect place to say, “I do.” Already booked? Contact our on-site coordinator to get started on planning your ideal timeline.
Are you searching for the perfect wedding venue for your wedding? Book a tour of The English Barn or consult with our professional team of wedding experts to turn your wedding vision into reality. For more gorgeous wedding images, explore our gallery filled with inspiring wedding moments. If you’re ready to take the next step, contact us to schedule a tour and see our venue in person. Stay connected and find more inspiration by following us on Facebook, Instagram, and Pinterest. (913) 292-4249 info@theenglishbarn.com
26806 Metcalf Road Louisburg, Kansas 66053 near Kansas City Missouri, Overland Park Kansas, Ottawa Kansas, Burlington Kansas, Harrisonville Missouri and beyond! Cheers to making your wedding unforgettable!
Locally owned venues often provide a superior level of hospitality, clearer communication, and a strong commitment to ensuring your wedding surpasses expectations. We are proud to support wedding venue owners across the country by featuring them weekly on our blog. You can explore locally owned wedding venues on our wedding venue map.
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